Club Policies
The way we play.
Every policy that guides Peel Panthers football, in one place. Each one has a short summary and a full PDF to download.
Last reviewed September, 2026 · Questions? info@peelregionfootball.ca
Registering this season
Every family agrees to these when they register in PlayMetrics. Please read them first.
Registration policy
Refund Policy
Pay to Play Policy
Parent & Player Code of Conduct
REGISTRATION & FEES
REGISTRATION POLICY
Eligibility, birth-year divisions, required documents and deadlines for registering an athlete.
All families
REGISTRATION POLICY
Eligibility, birth-year divisions, required documents and deadlines for registering an athlete.
AT A GLANCE
- Register online in PlayMetrics before any club activity.
- Fees are set yearly and posted on the club website.
- Pay in full, or be on a payment plan, before equipment pick-up.
- Financial help is available. Contact the Registrar or Treasurer.
- A spot is confirmed once payment in full is made or a payment plan with the minimum deposit is made.
REFUND POLICY
When a refund is available, how to request one, and how long it takes.
All families
REFUND POLICY
When a refund is available, how to request one, and how long it takes.
AT A GLANCE
- The Administration Fee is non-refundable: $250 tackle, $100 flag.
- Tackle: full refund less the fee before equipment is issued; 50% before the first game.
- Flag: refund less the fee until two sessions are attended.
- No refunds once the season starts.
- Email registrar@peelregionfootball.ca. Return all equipment first.
PAY TO PLAY POLICY
Fees must be paid, or on an approved plan, before an athlete takes the field.
All families
PAY TO PLAY POLICY
Fees must be paid, or on an approved plan, before an athlete takes the field.
AT A GLANCE
- All accounts must maintain good standing before athletes participate in practices or games.
- Custom payment plans can be established through PlayMetrics with scheduled auto-debits.
- Unpaid balances without an active fee relief waiver will result in roster suspension.
- Families who get assistance and leave for another club must repay it.
EQUIPMENT
EQUIPMENT POLICY
How club equipment is issued, fitted, cared for and returned at the end of the season.
Players & parents
EQUIPMENT POLICY
How club equipment is issued, fitted, cared for and returned at the end of the season.
AT A GLANCE
- Club equipment belongs to PRF and must be returned.
- A refundable $750 deposit is required before pick-up.
- Bring your own mouthguard, cleats and girdle.
- Report loss or theft within 48 hours. Families pay for damage.
- Return equipment within 14 days of your final game.
EQUIPMENT USE OUTSIDE OF PEEL
When club equipment can be used at camps, school teams or other clubs, and who is responsible.
Players & parents
EQUIPMENT USE OUTSIDE OF PEEL
When club equipment can be used at camps, school teams or other clubs, and who is responsible.
AT A GLANCE
- Club equipment is for PRF activities only.
- Outside use needs written approval in advance.
- Email registrar@peelregionfootball.ca at least 14 days ahead.
- Club insurance does not cover outside activities.
- Return equipment on time. Families pay for loss or damage.
CONDUCT
PARENT & PLAYER CODE OF CONDUCT
How we expect athletes and families to behave at practices, games and online.
Players & parents
PARENT & PLAYER CODE OF CONDUCT
How we expect athletes and families to behave at practices, games and online.
AT A GLANCE
- Show sportsmanship and respect to officials, coaches, opponents, and spectators at all times.
- Zero tolerance for verbal abuse, harassment, or derogatory comments in person or on social media.
- Parents must observe a 24-hour cooling-off period before contacting coaches regarding game-time decisions.
COACHES CODE OF CONDUCT
The standard every Panthers coach and volunteer commits to.
Coaches & volunteers
COACHES CODE OF CONDUCT
The standard every Panthers coach and volunteer commits to.
AT A GLANCE
- Every coach is trained, screened and registered.
- Athlete well-being comes before winning.
- Rule of Two: no coach is ever alone with a minor.
- Suspected concussion means out of play until medically cleared.
- No yelling, belittling, harassment or hazing.
DISCIPLINE & COMPLAINTS POLICY
How a concern is raised, reviewed and resolved fairly, and how to appeal.
Everyone
DISCIPLINE & COMPLAINTS POLICY
How a concern is raised, reviewed and resolved fairly, and how to appeal.
AT A GLANCE
- Complaints must be submitted in writing to the Discipline Committee chairperson within 60 days and are handled confidentially and fairly.
- Formal investigations follow procedural fairness, providing all parties an opportunity to respond.
- Sanctions range from written warnings to suspension or permanent removal from PRF programs.
- Appeals must be filed within 7 days.
SAFETY & PRIVACY
CONCUSSION POLICY
How we recognise, remove and return athletes after a suspected concussion, in line with Rowan's Law.
Everyone
CONCUSSION POLICY
How we recognise, remove and return athletes after a suspected concussion, in line with Rowan's Law.
AT A GLANCE
- Annual concussion awareness review (Rowan’s Law).
- Suspected concussion means removal from play immediately.
- Return only with medical clearance.
- Tell the coach about outside injuries.
SAFE SPORT POLICIES
Abuse and harassment prevention, screening and the Rule of Two.
Everyone
SAFE SPORT POLICIES
Abuse and harassment prevention, screening and the Rule of Two.
AT A GLANCE
- We follow Football Ontario’s Safe Sport policies.
- Applies to athletes, coaches, parents and volunteers.
- Coaches are screened for their role.
- Zero tolerance for abuse or harassment.
PRIVACY & PHOTO POLICY
How we use athlete information, photos and video, and how to opt out.
Everyone
PRIVACY & PHOTO POLICY
How we use athlete information, photos and video, and how to opt out.
AT A GLANCE
- Choose "Agree" or "Do not agree" to photos at registration.
- Saying no won't affect team selection or playing time.
- Athletes are named by first name or jersey number only.
- No photos in change rooms, washrooms or first-aid areas.
- Withdraw consent any time at info@peelregionfootball.ca.
Have A Concern?
We Want to Hear iT?
Concerns are handled confidentially under the Discipline & Complaints Policy.
01
Talk to your Coach
Most concerns are solved quickly by speaking with the head coach.
02
Contact the PrOgram Director
Still unresolved? Email info@peelregionfootball.ca with the details.
03
Submit a formal complaint
Use the form below. It goes to the Discipline Committee, who reply within 5 days.